Guidelines and Resources for Alumni Admission Ambassadors
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Guidelines and Resources

College Fair Guidelines

College fairs provide high school students with the opportunity to gather information and speak to representatives from many colleges and universities. Each year, the Office of Admission is invited to participate in numerous fairs and based upon location, student interest, applicant history, and other institutional factors. When a member of the Admission staff is unable to attend a college fair, we rely on our Alumni Admission Ambassadors to represent the College in various programs across the country. Typically, these fairs are held at local high schools or event centers and require a two to four hour time commitment.

Before the College Fair

Explore the PC website to view a list of campus resources, academic information, and news. The Student Profile also provides helpful statistics and information about the College and the students we select. All volunteers must also review the College Fair Training presentation.

You will be mailed a box of publications and supplies prior to the college fair you are scheduled to attend. Please be sure to review the materials mailed to you. In addition to an information packet, the box of materials will include:

  • Inquiry Cards (postcards that prospective students complete with information including their address, high school, and intended major)*
  • Road Piece Brochures (includes snapshots of information about Providence College including a list of majors and minors)
  • Class Profiles
  • Great Minds (table copy of a booklet to replace the course catalog)
  • Providence College Banner (to display on college fair table)*
  • AAA business cards
  • Pens
  • Nametag(s)
  • One copy of the PC Magazine
  • Return Address Information and Envelope*
  • AAA College Fair Evaluation*

*Items should be mailed to the office in the enclosed envelope ASAP

Important: In the event of an emergency on the day of the fair and you are unable to attend the College Fair, please e-mail and call the Office of Admission at (401) 865-2535. Ask to speak with Rhonda Gemma to let us know that you will not be able to attend.

Day of the College Fair

  • Business attire is appropriate for a college fair.
  • Please plan to arrive approximately a half hour before the fair is scheduled to begin to find and set up your table.
  • Set up your table with the PC banner and the information that we have provided for you.
  • Some fairs will provide dinner or light refreshments prior to the fair for college representatives. If the event you are attending offers refreshments, details can be found in the confirmation materials.

During the College Fair

  • Engage in conversation with any prospective student, parent, guidance, or college counselor that visits your table. Ask where the student goes to high school, if the student has an intended major, if the student has visited the PC campus, etc. Try to engage the student with questions and introduce yourself as an alumnus / alumnae.
  • Encourage prospective students to complete an inquiry card and look through our literature. Also, encourage the student to visit our website at and contact the counselor responsible for reading their application.

In the event that a student or parent, or other third party, asks a question about our educational programs, financial aid, or the employability of our graduates that you are unable to answer accurately – meaning you are not completely confident about the information you are about to provide because your answering the question will involve some degree of surmising or guessing – please tell the inquirer that you do not know the answer. Then, direct the person to the website and/or provide contact information for our main office. Anyone speaking on behalf of the College about one of these three main topics must not make a substantial misrepresentation. Substantial misrepresentations (false, erroneous, or misleading statements made directly or indirectly to any third party) are prohibited by federal law and are not consistent with the College’s mission and motto, Veritas.

Do not feel badly about passing the student’s question on to our office – you are not expected to know all of our programmatic information and data. Please err on the side of caution by guiding College Fair attendees to the appropriate resources rather than guessing the answer to their question. You certainly may talk about your experiences as a student/alum of the College, but be sure that the person with whom you are talking clearly understands that it is your experience.

After the College Fair

Return completed inquiry cards, the completed College Fair Evaluation Form, and the college banner to the address below. Please do this in as timely a manner as possible, as we will need to send the banner to other volunteers.
Ms. Elizabeth Ward
Providence College Office of Admission
Harkins Hall 203
One Cunningham Square
Providence, RI 02918

General Ethical Guidelines and Professional Standards

As an Alumni Admission Ambassador volunteer, it is your responsibility to notify the Office if your son or daughter (or family member) will be entering the college admission process.  Please know, your volunteer involvement will have no impact on the student’s application to Providence College or any other institution.  As a volunteer, you may remove yourself from involvement during the period of time where your family member is applying to college in order to avoid any conflict of interest.

Providence College adheres to the Best Practices for Alumni Admission Programs that are outlined by the IVY+ Group and through the affiliation with Northeastern Coordinators of Alumni Admission Programs (NECAAP). These Best Practices correspond directly with the Guidelines set forth by the National Association for College Admission Counseling. All training materials for the Providence College Alumni Admission Ambassador program are in compliance with these ethical guidelines and professional standards. As always, we stress the importance of review all training materials, information, brochures, and confirmation emails.